New Haven Public Schools
CHEMICAL HYGIENE
PLAN
Dr. Marc Blosveren, District
Health & Safety Officer
REVISED SEPT 2007
New Haven Public Schools
Chemical Hygiene Plan
I. Purpose
A) This plan is intended to protect the Health and Safety of all NHBOE
pers-
onnel working with
hazardous materials.
B) The
plan is intended to ensure that hazardous materials are stored, handled, and
disposed of in a safe and
environmentally proper manner.
C) This plan is
intended to ensure compliance with applicable Federal, State, Local,
and NHBOE regulations.
II.
Scope
A) This policy applies to all laboratory, shop, art,
maintenance and custodial areas.
B) All other
applicable OSHA Health and Safety
Standards shall be complied with
in addition to the requirements of this
policy.
III. Operations
The
following laboratories and shops are covered by this policy: All chemical
storage
facilities, all Science lab classrooms which use chemicals, all Unified Arts shops and
classrooms which
store and use chemicals, all Art
classrooms or storage areas which
use chemicals, and
all Custodial, Maintenance and Trades Shop areas.
IV.
Responsibilities
A) The
Superintendent of Schools, Dr. Reginald Mayo.
(1) Support
and ensure enforcement of this policy.
(2) Appoint and/or hire and support the District Chemical Hygiene Officer.
B) District
Health & Safety Officer
[CHO], Dr. Marc Blosveren {671-5135} located
at Aramark,
654 Ferry Street, New Haven.
(1) Administer the Chemical Hygiene Plan.
(2) Assist in the development of Standard
Operating Procedures.
(3) Coordinate the training/inservicing of
employees.
(4) Oversee and monitor employee exposure to
hazardous materials.
(5) Keep and review Material Safety Data
Sheets for OSHA compliance.
(6) Periodically inspect all areas which use
chemicals for policy compliance.
(7) Evaluate the adequacy of personal
protective equipment {PPE} and when
necessary recommend appropriate changes
to meet compliance.
(8) Recommend engineering controls and
periodically inspect to ensure that
they are used and functioning properly.
(9) Assist in the preparation/implementation
of special hazardous operations.
(10) Review
and monitor disposal of hazardous materials.
(11) Ensure
that all employees are aware of medical consultative services
which are available to them.
(12) Annually
conduct a review of any hazardous materials being used.
(13) Annually
review the CHP and update as needed.
(14) Maintain
appropriate records/files for CHP compliance.
(15) Have
all departments send copies of MSDS sheets for all purchased
chemicals,
with periodic updates.
(C) School CHP Contacts
(1) A school
“Health & Safety” contact person shall be appointed yearly by
the Principal and reported to the Chief
Operating Officer NHBOE and
Dr. Blosveren, the Health & Safety Officer.
(2) School contacts must maintain school
“OSHA Files” and follow the CHP.
(3) Must contact the district Health and
Safety [CHO] Officer with any
issues
of non-compliance.
(4) Annually inventory and ensure proper
storage and use of hazardous chem-
icals. Proper disposal measures must be
followed.
(5) Ensure that MSDS sheets are requested
for all chemical purchases.
(6) Request as necessary maintenance on
engineering control equipment.
(7) Ensure that chemicals are properly
labeled.
(8) Ensure that employees use personal
protective equipment when required.
(9) Ensure that all employees have access to
required information/files.
(10) Prepare required
reports and record compliance with the CHP.
(D) Teaching and Custodial Staff
(1) Use the
engineering equipment provided and report malfunctions.
(2) Follow all district SOP’s.
(3) Promptly notify
their Supervisors with problems/malfunctions.
(4) Follow required programs for storage, use, and
disposal of chemicals.
(5) Use appropriate personal protective equipment as
required.
(E) Nursing Staff
(1) Be
familiar with chemicals in use and associated health hazards.
(2) Make
any necessary contacts and medical referrals.
V. Standard
Operating Procedures
(A) Chemical
Procurement, Use and Storage
(1) All
hazardous materials procurement/requests must be reviewed and
approved
by the on-site CHP representative. Any questions or clarifications
can
be made to Dr. Blosveren for final approval.
(2) The
materials should be stored in
their original container. If the material
has
to be transferred into a new container that container must be relabeled
as
required by the district Hazard Communication Standard. A copy of this
document
must be kept in the school’s OSHA File.
(3) All
Flammable materials must be properly stored in flammable cabinets.
Note:
Fume hoods are not to be used for storage of chemicals.
(4) Minimal amounts of hazardous materials may be stored
[under lock] in the
labs,
shops, and prep rooms. Bulk storage of the materials must be in locked
storage rooms designed for this purpose. Appropriate shelving and marked
storage
cabinets should be used.
(5) Transferring
of solvents should only be in approved safety cans. The use of
glass
bottles for transferring of solvents is not permitted.
(B) Eating/Smoking
(1) As
per district regulations smoking is not permitted in NHBOE facilities.
(2) Food
and drink are not allowed in labs and shop areas.
(C) Clothing
(1) Open
toed shoes/sandals are not permitted in areas where chemicals are
being
used.
(2) Wearing
of shorts are not permitted in areas where chemicals are used.
(3) Lab
coats and/or chemical resistant aprons must be worn when working
with
hazardous chemicals/materials.
(D) Personal Protective Equipment [PPE]
(1) Chemical
resistant safety glasses/goggles must be worn when working with
chemicals.
{Connecticut General Statutes 10-214a}
(2) Gloves
[neoprene is recommended] ,chemical aprons, and where necessary, shoe coverings
must be worn when working with hazardous materials.
(E) Waste Disposal
(1) All
waste materials should be stored in a designated disposal area.
(2) Waste
containers should be labeled as required under OSHA regulations.
(3) No
waste materials should be stored for more that one week. Those materials that
can be safely disposed of on site should be disposed of within that one week
period.
(4) Only
licensed pre-approved contractors and Dr. Blosveren shall be used to dispose of
hazardous chemicals. {671-5135}
(5) Designated
[major] waste storage areas should be equipped with spill control/containment
equipment for temporary remedy until a licensed clean up team is on site.
(F) Engineering
Controls
(1) All
flammable, toxic materials should be used within a laboratory hood or
with
local exhaust ventilation.
(2) Hoods
should only be used to conduct operations, not for storage.
(3) A
review of chemical compatibility should be conducted to ensure that compatible
chemicals are used in the same system.
(4) The
sash of the hood should be kept as low as possible during operation.
(5) The
face velocity of the hood should be at 125 feet per minute.
(6) The
flow rate of fume hoods should be checked annually.
(7) Each
hood should have an indicator which will notify the operators if the hood is
functioning properly.
(8) If
a hood is not performing to specifications it must be shut down until repaired.
(9) All
electrical equipment must be grounded to code. Annual inspections of electrical
equipment shall be conducted by the proper supervisor.
(10) When
required special cabinets shall be used to protect employees from exposure to
hazardous materials.
(11) All
eyewashes must be flushed weekly.
Water valves for eye wash and drench showers can not be turned off. Access to
both must be unimpeded. Any malfunctioning should be reported immediately for
remediation.
(G) Major Spills and Accidents
(1) CALL 911 !! Then call Dr. Blosveren at 671-5135 or Mike Barker [City of
New Haven Risk Manager] at 627-4912.
(2) In the
event of an accident the following procedures should be followed:
(a) Eye Contact: flush at eye wash for
10-15 minutes, then seek medical
attention if necessary.
(b) Skin Contact: remove contaminated clothing and flush immediately.
Seek medical attention if necessary.
(c) Any other types of related accidents
seek medical attention.
(d) In all cases notify your immediate supervisor and fill out an
accident
report form ASAP.
(3) In the
event of a major spill [ie:
a 100ml bottle or larger] of a
hazardous
chemical/material
the following procedures should be followed:
(a) For
flammable materials extinguish all sources of ignition.
(b) Isolate
the area and use spill/absorption kits available.
(c) Use
any respiratory PPE available and then evacuate the area.
(d) Minor
spills should follow procedures in lab safety manuals or
as found in MSDS. In ALL cases the MSDS should be read before
working with chemicals so as to ascertain risk levels and proper
response procedures.
VI. Medical Consultations
(A) All
employees suspected of or known to have been exposed to materials
above
the “Action Limit” or half of the PEL [Permissible Exposure Limit]
shall
be offered a medical evaluation. As per NHBOE directive all medical
referrals
are to be made to St. Raphael’s Hospital [Emergency Center].
(B) Any
employee who exhibits signs or symptoms of exposure must be referred
for
a medical examination.
(C) Employees
involved in a spill, leak, or accident clean up may receive an
examination
depending on the nature and severity level of the accident.
(D) The
Physician must be furnished with the following information:
(1) Identity
of the exposure materials.
(2) When
and how the exposure took place.
(3) A
description of the operation and any monitoring conducted.
(4) Any
description that may help the Physician determine if health
effects have been or might be manifested.
(E) The
Physician [Health Center] shall issue a written opinion to both the
employee
and the NHBOE which must contain the following:
(1) Summary
of the results, including diagnoses and medical opinions,
and any laboratory test results.
(2) Any
follow up recommendations.
(3) Opinion
if the employee will be at risk by returning to their job.
(4) A
statement by the Physician that the employee has been informed of the results
of the examination/treatment and of any follow up medical evaluations that
should be conducted.
VII. Employee Training/Inservicing
(A) The
employees shall be periodically trained [suggested yearly] and certified
about
the following:
(1) The existences, location, availability,
and full contents of both the
district “Chemical
Hygiene Plan” and city “Hazard Communication
Standard”.
(2) OSHA 29 CFR 1910:1030; 29 CFR 1910:1200;
and 29 CFR 1910:20.
(3) Hazard information about the materials
used including signs and
symptoms of over
exposure.
(4) The location, availability and
understanding of Material Safety Data
Sheets “MSDS’.
(5) The Medical
Program.
(6) The
district “Blood Borne Pathogen Plan” [BBPP].
(7) Emergency
plans and procedures.
(8) District “Chemical Disposal Procedure”.
(9) CONNOSHA “Right To
Know” document.
(B) A
copy of the CHP, HCS, MSDSs, and all OSHA Regulation documents shall be
available to employees during regular work time.
VIII. Recordkeeping
(A) All
Training documents.
(B) All
Monitoring documents
(C) All
Accident/Incident and Form 300 reports.
(D) Any
disciplinary actions.
(E) Engineering
control service records.
(F) Disposal
records with any DEP reports included.
IX. Plan Review and Revision
This plan shall
be reviewed annually and revised when needed. It shall include:
(A) Plan
effectiveness.
(B) Pertinent
Records.
(C) Changes/Revisions
recommended.
(D) Inservicing
of staff for Recertification with documentation kept filed with
the
Health and safety Officer, the School central file, and a copy to the
employees.
MJB/Doc/Sept
2007